Tips on the PST File in Microsoft Outlook

If you are using Microsoft Outlook, then you should know that Outlook cannot live without PST files. So it is expcially important and necessary for you to grasp the basic tips on the Outlook PST file.

What is a Outlook PST file?

A PST (.pst) file is short for personal storage table file. It is a type of data file which is used by all versions of Microsoft Outlook from Outlook 2000 up to Outlook 2013. As a matter of fact, PST files are very complex database which store a user’s Outlook data for POP3,IMAP and web-based mail such as emails,email attachments,contacts,calendar,appointments,tasks and other items.

Where are the Outlook PST Files Located?

According to the version of Outlook and your Windows operaing system, PST files are created in the following Windows locations by default.

  • Outlook 2007 and previous on Windows XP
    C:\Documents and Settings\”username”\Local Settings\Application Data\Microsoft\Outlook\.
  • Outlook 2007 and previous on Windows Vista, Windows 7or Windows 8
  • Outlook 2010 on Windows XP
    C:\Documents and Settings\”username”\My Documents\Outlook Files
  • Outlook 2010 and Outlook 2013 on Windows Vista, Windows 7 or Windows 8
    C:\Users\”username”\Documents\Outlook Files.

Well, you may can’t clearly remember where the PST files are located. We might as well let the Microsoft Outlook itself tell you. Simply do as below:
1. Click “File->Data File Management…” in Outlook 2003 and Outlook 2007. While in Outlook 2010 and Outlook 2013 there are a little different, lick “File->Account Settings->tab Data”.

data file management

2. Account Settings Window opens as below.Click to highlight the “Data Files” item and then you can see all the .pst files and locations listed.

pst files' locations

How to find Outlook PST files?

To find Outlook PST files, you also can open the “Account Settings” by click “Tools->Account Settings”.

account settings

So Account Settings Windows opens. Click “Data Files”. Then select the pst file and click “Open Folder…”.  Then you will be taken to the .pst file.

open folderIn addition, as we have learned the Outlook PST files are located in Windows default path, you also can directly go to that path to find the PST files.

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